Flag_of_Canada.svg
Careers

Event Coordiniator

Job Description

The Event Coordinator is responsible for creating, developing, and overseeing all Club social events, parties, and activities that foster a thriving family atmosphere while also supporting increased revenue opportunities. This role works closely with members, guests, and staff to plan, budget, schedule, and execute events throughout the winter season.

Events include, but are not limited to: Club parties, Après parties for adults, Après activities for children, holiday parties, non-skiing on-hill events, banquets, meetings, and staff social gatherings.

The Event Coordinator must be highly organized, proactive, and able to take initiative without constant direction. This role requires someone who can independently identify opportunities, anticipate needs, and see projects through from concept to completion while also collaborating effectively with team members and stakeholders.

Department/Corporate Entity:

HoliMont, Inc

Reports To:

Marketing Director

Job Duration:

Part-Time/Full-Time Seasonal

Salary:

$21 - $25/Hour

Duties & Responsibilities

  • Work Independently and with the event committees including HoliMont’s Social Committee, Club Management, and the Staff to develop, plan, budget, schedule, and execute HoliMont events.
  • Prepare a detailed, itemized budget for each event for approval by Management in advance of the event.
  • Submit follow-up reports to the Sales Manager following each event covering: itemized actual costs vs budget, event attendance, what went right and not so right, commentary on the event, and recommendations for future similar events.
  • Work with HoliMont’s marketing consultant and marketing manager to generate and forward social media materials in advance of events (advertising) for social media posting and prepare HoliLeaf newsletter articles.
  • Work with the Board, Leadership Team, and Membership to explore and develop new revenue streams for the Club.
  • Work with the General Manager, Board of Directors, and Leadership Team to develop exceptional relations with the Ellicottville community.
  • Work with the Leadership Team, and the Social Committee to develop and schedule the annual event schedule as part of the development of the HoliMont fiscal-year budget.
  • Provide weekly communications to the membership and staff that keep everyone informed and up to date with current and upcoming events and activities

Qualifications

  • 4-year college degree preferred, but not required
  • Strong written and verbal communication skills as well as the ability to coordinate a largely (sometimes exclusively) volunteer group to achieve superior results.
  • Exceptional interpersonal and social skills – a solid understanding of “fun” and a dedication to same
  • Skill in effectively working with others in a team environment to achieve shared goals.
  • Strong computer skills, proficiency with MS Office, Excel, and desktop publishing software. Experience in HubSpot CRM would be helpful.
  • A strong and demonstrated aptitude for building long-term relationships with internal and external customers, sponsors, and vendors.

Requirements

  • Work environment will include indoor (office, and Chalet), as well as outdoor activities.
  • This position requires extensive and effective verbal and written communications.
  • Night, Holiday, and weekend work is required.
  • Must be comfortable working in fast-paced environments with large crowds, including during events, banquets, and parties, while maintaining a high level of professionalism and attention to detail

Join the Club.

Explore Membership
Chalet SnowCam
Sunset SnowCam

Slope Report

Trail Maps

HoliMont Main Chalet SnowCam

HoliMont Sunset SnowCam